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Freedom of Information Act 2000 Publication Scheme

ALL SOULS COLLEGE

The following publication scheme is for All Souls College of the University of Oxford.

It follows the standard format required by the Information Commissioner’s Office (ICO) from January 2009. It sets out what information the College publishes or intends to publish, how the information can be accessed, and whether or not a charge will be made for it.

The Information Officer is responsible for maintaining the scheme on behalf of the College.

The purpose of the scheme is to give a clear indication of which College publications are routinely accessible, so that the public can be informed as far as reasonably possible of the purpose and nature of College activities, and to assist in developing a greater culture of openness in general.

Through the scheme, the College endeavours to be as transparent as possible about its activities, while at the same time recognising that there are exemptions within the Act.

All material associated with the definitions in the classes contained in the scheme are available either in hard copy, electronically, or via the College website.

The College would like to ensure that this Publication Scheme meets your needs. If you find the scheme difficult to understand, please let us know. The College would also welcome suggestions as to how the scheme might be improved. Any questions, comments, or complaints about this scheme should be sent in writing to:

Information Officer:     Dr Sarah Beaver, Domestic Bursar and Academic Administrator
College: All Souls College
Address: High Street, Oxford, OX1 4AL

The College reserves the right to make a charge for printed copies of some documents available on the website to cover administrative costs.

Information which falls into the following categories is not published as part of the scheme:

1.       Who we are and what we do

The College is primarily an academic research institution with particular strengths in the Humanities, Law, and the Social and Natural Sciences and Mathematics. It also has strong ties to public life.

Organisational information, locations, and contacts, constitutional and legal governance.

Statutes: See College Statutes.

By-laws: Copies of the College By-laws may be obtained from the College Secretary.

College Officers–Academic Staff: The background and research interests of the Warden and Fellows are detailed under Research and People.

Admissions: All academic members of the College are Fellows. The College does not admit undergraduates. Postgraduate students may be eligible to become candidates for election as Examination Fellows but are not otherwise admitted.

Teaching: Fellows with University appointments and most other academic Fellows are involved in providing undergraduate teaching and graduate supervision, much of which takes place in the College.

Research: The College funds Research Fellowships for which both younger and more senior scholars are eligible. These are advertised under Appointments. In addition, the College provides Fellowships for certain University professors and lecturers and supports research financially and through its facilities which include an outstanding library.

Student Services: Not applicable; all members of the College are Fellows.

Chapel: Details may be seen under Chapel.

Funding: The College Report and Accounts provide information on income, expenditure and assets.

Development and Alumni: The College seeks to maintain contact with all its former Fellows. The College has benefitted considerably from the benefactions of its Fellows and former Fellows but does not currently have an active development or fund-raising programme.

Conferences, Summer Schools and other related activities: The College regularly hosts seminars and conferences arranged by its Fellows in support of its academic purposes.
 

2.       What we spend and how we spend it

For financial information relating to College income and expenditure, its assets and liabilities, see the following:

College Accounts.

Fellows’ Stipends and Allowances.

Employees’ Handbook: This is available on application from the Domestic Bursar.

Contracting goods and services: The College relies on its own staff to maintain all core services and support to Fellows except the provision of computing services which are out-sourced. The College has in place a delegation structure, supported by delegation letters where appropriate, to authorise certain College Officers, the Manciple, and other members of staff to enter into expenditure commitments on behalf of the College and ensure best value for money.

Annual College fees: Not applicable.

Annual Charges - room rents, meals: Not applicable.

College Contributions: The College contribution under Statute XV is detailed in the College Accounts.
 

3.       What our priorities are and how we are doing

Collegiate Plan: See 'Future Plans' in College Report and Accounts.

Governing Body: See ‘Governance’ section of the ‘Report of the Governing Body’ in the College Accounts and Organisation of the College.

College Accounts: See Accounts.

Annual Review: The College plans to prepare its first formal Annual Review for the year 2010-2011.

About the University: See University of Oxford.

Conference of Colleges: The College is a member of the University Conference of Colleges and participates as appropriate in University Committees and consultations.
 

4.       How we make decisions

Decision making processes and records of decisions: See Organisation of the College.

Policy proposals and decisions: Major policy proposals and decisions are recorded in the College’s Stated General Meeting: Record of Decisions. Copies of associated papers (excluding commercially confidential or personal data) which are not otherwise published may be obtained by contacting the College Information Officer.

Governing Body: See Organisation of the College and governance section of the Report of the Governing Body in the College Report and Accounts.

Student Handbook: Not applicable.

College Accounts: See College Report and Accounts.

Conference of Colleges: All Souls is a member of the Conference of Colleges and represented where appropriate on its Committees.
 

5.       Our policies and procedures

Current written protocols for delivering our functions and responsibilities.

Strategic Priorities: See preamble to College Accounts.

College Handbook of Information and Regulations: See Statutes. Copies of the College By-laws are available on request from the College Information Officer.

Student Financial Information – fees, funding and living costs: Not applicable.

Access Guide: See Visiting the College.

College Student Contract: Not applicable.

Health and Safety Policy Statement: See Health and Safety Policy Statement.

Health and Safety Procedures: Copies of the College Health and Safety Policy Procedures may be obtained from the Manciple.

Risk Management Policy: See the College Report and Accounts.

FOIA Publication Scheme: This document is intended to fulfil the College’s remit to provide a publication scheme.

Data Protection: See Data Protection Policy..

Equal Opportunities Policy: See the College’s Equal Opportunities Policy, Equality Monitoring Report, and Disability Action Plan. See also Visiting the College for information and advice for disabled visitors.

Code of Practice on Harassment: This is included in the Employee Handbook available from the Domestic Bursar.

Code of Practice on Freedom of Speech: A copy of this may be obtained from the College Information Officer.

Good Practice Guidelines for College Advisers for Postgraduate Students: The College has not formally issued such guidelines to College advisers as it considers much of the recommended ‘good practice’ inappropriate and unnecessary in a small college where there are fewer than 10 postgraduate students in the College, plentiful opportunities for very regular informal contact between graduates and their College advisers, and a system in place for termly reports by advisers to the College’s Academic Purposes Committee.

Code of Practice on Protection of Children and Vulnerable Adults: Not applicable.

Complaints and Appeals: The College procedures on Fellows’ academic and other disciplinary matters are set out in the College Statutes and By-laws, a copy of which may be obtained from the College Secretary; those for College employees are set out in the Employee Handbook, a copy of which may be obtained from the College Information Officer.

Conference of Colleges Appeal Tribunal: See Conference of Colleges Appeal Tribunal.

Environmental Policy: See the College Environmental Policy adopted in November 2011.

Computer Use and Communication Policy: All users of the College computer network are required to abide by the University policies on data protection and security and the College Data Protection Policy. All media inquiries should be made to the College Secretary.
 

6.       Lists and registers

Information held in registers required by law and other lists and registers relating to the functions of the authority: Copies of relevant lists and registers may be obtained from the Manciple.
 

7.       The services we offer

Advice and guidance, booklets and leaflets, transactions and media releases: See Latest News.

Admissions – Prospectus, Student Handbook: Not applicable.

Activities aimed at widening participation: Not applicable.

College Open Days: Not applicable.

Student Services: Not applicable.

Funding: See College Accounts.

Chapel: See Chapel..

Sport provision: The College does not have its own sports facilities; members of the College who wish to do so, have access to University facilities.

Information for visitors, alumni: See Visiting the College.

Latest News: See 'Latest News' on extreme right-hand column of web pages.

IT and intranet Provision: The management of the College IT Services and intranet provision is contracted-out.

Library: See The Codrington Library.

 

Responsibility for the scheme

The Information Officer of the College has overall responsibility for the publication scheme.

The person responsible for maintaining and managing the scheme is:

Information Officer:     Domestic Bursar
College: All Souls College
Address: High Street, Oxford, OX1 4AL

Other formats

If you would like this scheme, or any of the information it covers, in a more accessible format, please contact the Information Officer to discuss additional ways in which the information may be made available to you.

Copyright

The copyright in this publication scheme and its contents is reserved to All Souls College.

Complaints

If you have any comments about this scheme or are not satisfied that information is being published in accordance with this scheme, you should contact the Information Officer in the first instance (address above). If you are still dissatisfied please write to the Head of House who will arrange for the matter to be reviewed internally.

The Warden
All Souls College
High Street, Oxford, OX1 4AL.

If, after the investigation of your complaint, you are still dissatisfied you may refer your complaint to the Information Commissioner.

Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire, SK9 5AF.

Review of the publication scheme

This guide to the information available and the operation of the scheme will be reviewed annually.

2012